Discussions about CSR partners, Funds for the projects, Funds allocation, Upcoming Projects

Meeting Details

Meeting Date 09 Aug 2022
Meeting Time 21:00:00
Location Online - Google Meet
Meeting Type BOD
Meeting Topic Discussions about CSR partners, Funds for the projects, Funds allocation, Upcoming Projects
Meeting Agenda 1. Peace Project Video Proposal and Budgeting 2. GG Project Identification 3. Appointment of Jt. Secretary and Jt. Treasurer 4. Fund-raising events discussion 5. Funds at President's Discretion
Chief Guest None
Club Members Present 20
Minutes of Meeting Discussion/Decisions made on Agenda Items: S.No Agenda Item Decision &Action By: Responsibility Expected Date of Completion 1 Discuss about Peace Video and finalize budget - 5 min prayer for each community with subtitles at bottom of screen - Kitty Available to for projects appx 60K - Involve Rotractors – for Video - Discuss with Naveen if they can do video with them - 2nd Option 10-15K budget is approved - Indus School is also a suggestion from Parveen - Mahindra World College 1. Involve Rotractors 2. Else budget of 10k to 15K approved 3. Indus School or Mahindra College is also to be contacted for Video shoot to involve multiple races & communities - Shamim Bootwala - Sathish Narayananan - Harsha Joshi 1st week of Sept 22 2 Kubota Plantation Proposal - Have discussion with District Environment director (Deva Ghorpade) - DD Contacted Bharti – DG – they agreed - Saplings availability DD to discuss with Bharti Organization Pramod to talk to District team Ninad – To confirm Saplings availability with his source RCPA to send proposal by 10th August Pramod/DD/Ninad 3 GG Project (Canada) - Mula Mutha River – STP Plant Set-up - Water ATM Project by Janaseva Foundation - Teachers Training & E-learning Kits- - Give 2 -3 alternatives with Cost - Wafeghar Project to be considered as well – DD will support fund raiser if not in GG Leader – Shamim , Inder ji & DD to lead Pramod, Harsha and Sonia to provide details to Shamim by 10th August 2022 4 Treasurer – - Pramod & Ninad to discuss - Appoint a Joint Treasurer & Joint Secretary - - Club Policy to have joint Secretary and Treasurer - Nikita /Geetha Mohan Ninad To decided latest by 16 August 2022 5 President & Secretary can spend upto 5K without seeking BOD approval before spend but needs to be ratified in next BOD. If need to spend more than 5K to have urgent BOD - BOD & President/Secretary Continue as is 6 All meetings to - Have agenda – Secretary in consultation with President - Start in time – SAA to ensure - Speaker to finish in time – SAA to ensure - 90 meeting regular - Secretary & Sargent of Arms - Secretary to ensure Agenda is shared 1 day in advance Immediate Speakers for Meeting - All Avenue Directors to log speaker availability with Admin Director - Admin director in consultation with President & Secretary to decide the schedule of speakers Immediate Meeting was concluded at 10:30 PM by thanking all the attendees in meeting. MOM Prepared by: Pramod Dokania, IPP